Job Posting 

Job Title: Director of Facilities Management

Harvard Art Museums, Cambridge, MA

Ever since their founding, the Harvard Art Museums—the Fogg Museum, Busch-Reisinger Museum, and Arthur M. Sackler Museum—have been dedicated to advancing and supporting learning at Harvard University, in the local community, and around the world. The museums have played a leading role in the development of art history, conservation, and conservation science, and in the evolution of the art museum as an institution.Through research, teaching, professional training, and public education, the museums strive to advance the understanding and appreciation of art. Programs encourage close looking at original works of art, collaboration with campus and community partners, and the production of new scholarship.

Position Description

The Harvard Art Museums seek a facilities management professional to lead the team responsible for the care and management of its buildings, including a state-of-the-art museum that welcomes visitors seven days a week. We seek applicants who are strategic problem solvers, resourceful, enjoy collaborating with colleagues from a variety of disciplines, can see the big picture as well as the details, and are excited about cultural properties. The Director of Facilities Management is responsible for the overall operation of the Facilities department in support of the mission of the Harvard Art Museums and Harvard University. The Museums include a portfolio of multiple sites, three of which are Harvard-owned properties in Harvard Square, Cambridge, and the fourth a leased space in Somerville. The four spaces total an overall square footage of 325,000, the largest being the principal site at 32 Quincy Street, Cambridge, a LEED Gold certified building. Responsibilities

· Directs operations relating to facilities management to the benefit of the mission and goals of the Harvard Art Museums. Ensures that all venues are well-maintained, safe, secure, and efficiently managed.

· Develops in-depth knowledge of the facilities in the portfolio, particularly with respect to complex features including glass, lighting and shade systems, HVAC systems, and interior and exterior materials.

· Partnering with the Deputy Director sets short- and long-range goals and priorities for facilities management. Provides proactive recommendations in long-range strategic planning for preventative maintenance and service, as well as future projects.

· Both directly and with Facilities Managers manages and deploy a workforce of approximately 20, including direct reports and 3rd party university and commercial vendors.

· Develops and sustains close and critical working relationships with Safety & Security and Visitor Services departments. Actively participates as a member of the Museums Management Team (MMT), Emergency Management Team (LEMT), Operational Challenges Team.

· Initiates and maintains effective communication with colleagues in other museum departments. Communicates and/or collaborates, as indicated, in planning, setting timelines, and monitoring the impact on other operations.

· Prepares and manages the Facilities Department budget, including capital projects budgets and operations and maintenance budget. Works closely with the Director of Finance and the Finance staff to set and monitor budgets, assess and implement the project and vendor bid processes, and generally operate within sound financial practices and in alignment with Harvard University procedures and policies.

· Oversees the planning, budgeting, bidding, and approval processes, for all construction projects and environmental health and safety and sustainability initiatives. Oversees and participates in the selection of contractors; develops contracts in accordance with Harvard University and museums' policies.

· Collaborates with colleagues in the Director’s Office, Curatorial, Collections Management, and other divisions and departments in the development of budgets for exhibitions.

· Drives projects to successful completion. Monitors timetables and progress. Engages with staff and contractors to resolve problems and achieve goals.

· Ensures that all facilities-related work is performed safely and in compliance with all applicable safety and environmental regulations.

· Seeks opportunities to develop, improve, and implement protocols and work processes to ensure maximum productivity and efficient delivery of services.

· Oversees capital projects; establishes and maintains 5-year capital projects system (CAPS).

· Responsible for Museums’ participation in University-wide resiliency planning and energy reduction measures.

· Develops University contacts and relationships and leverages resources accordingly; represents the Museums on University-wide committees and activities. 

Basic Qualifications

Candidates MUST meet the following basic qualifications in order to be considered for this role: BA/BS or equivalent experience in facilities management; minimum of 10 years of facilities experience with progressive responsibility managing teams in multiple aspects of large and complex facilities and capital projects of $2-5M.

Additional Qualifications and Skills

Knowledge of issues related to museum management highly desirable; experience with leading and managing long-range physical planning; experience managing departmental and project-specific budgets; strong background and education in museum quality M.E.P. systems design and operations; experienced manager with a solid background in staff supervision and development; an excellent communicator with the ability to diplomatically build consensus among various constituents with diverse interests and with a strong customer service focus; demonstrated experience in developing and maintaining constructive work relationships with colleagues; ability to work independently with minimal supervision. Experience with facilities with collections and a public-facing dimension preferred. Must be available to respond to emergencies during off-hours.

Physical Requirements

Must be able to frequently walk up and down stairs, ladders, and scaffolding and be on your feet for extended periods of time. Able to push and pull, bend stoop, kneel. Must be able to lift in excess of 50 lbs. and assist others to do the same.

Additional Information

The Harvard Art Museums are comprised of three museums, the Fogg Art Museum, Busch-Reisinger Museum, and Arthur M. Sackler Museum. The collections of the Harvard Art Museums number over 260,000 works of art in a wide range of media which are actively used for exhibition and various teaching opportunities for both the university and the public. The museums are open to the university and the public seven days a week and also host a number of programs and events in the evenings. Harvard University is primarily an on-campus employer that embraces flexibility. This position is expected to spend the majority of time on site. There might be some work that may be done remotely. The Emergency Status Designation of this position is Critical Operations Personnel: A position that has been designated as critical because its responsibilities include non-deferrable services that must be performed despite an emergency closure or curtailment. The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/. 

Pre-Employment Screening

Criminal, Education, Identity

Schedule

Full time. Monday through Friday. 35 hours per week.

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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